Team Tab Overview

Team Tab

This section allows you to view the list of team members and quickly communicate internally.

On the left side of the screen, you'll see the menu. The currently selected tab is "Team", indicated by the people silhouettes icon.

The main part of the screen displays the list of team members presented in tile format.

Each user tile contains the following information:

• Profile picture or initials (e.g., HZ, KB, LH).

• First and last name.

• Email address.

• A phone icon that indicates the user's availability status:

  • Green phone icon: The user is available for internal calls within the application.

  • Gray phone icon: The user is unavailable.

  • Orange phone icon: The user is busy - currently on a call.

Step-by-step Guide: How to Use the "Team" Tab

1. Go to the "Team" tab: In the left-hand menu, click the people silhouettes icon ("Team").

2. Browse the team member list: You'll see tiles with information about your colleagues, including their first and last name, email address, and availability status indicated by the phone icon.

3. Make an internal call: Click the green phone icon next to the user you want to call. This will initiate an internal call within the application. It's a quick way to contact a colleague without needing to dial an external phone number.

4. Adding new users: New team members can be added in two ways:

   • Google Workspace Integration:

     1. Go to the integration settings within the application (usually accessible in the left-hand menu under the gear icon).

     2. Enable the Google Workspace integration option.

     3. Once enabled, users from your Google Workspace account will be automatically imported and will appear in the "Team" tab list.

   • Manually adding users: Users can also be added manually using the "Add user" option available in the application's admin panel (this option's location may vary depending on the application's configuration).

What does the "Team" Tab Allow You to Do?

• Browse the team: Provides a quick view of your colleagues, including their names, email addresses, and current availability status.

• Internal calls: Allows you to make direct voice calls to other team members within the application. This is a convenient and fast solution for internal communication, eliminating the need to use external phone numbers.

• Google Workspace Integration: Simplifies adding new users to the application through automatic import from Google Workspace. Once integrated, managing the team becomes easier, especially in larger organizations where employee data is already centralized in the Google ecosystem.

• Quick contact: Thanks to the intuitive phone icons, you can instantly check a colleague's availability and initiate a call with them, streamlining information flow and collaboration within the team.

Team Tab – FAQ

1. What is the "Team" tab for?

   It shows a list of your team members and their availability. You can use it to initiate internal voice calls and manage user visibility.

2. How do I make an internal call to a colleague?

   Click the green phone icon next to their name to start an internal voice call directly within the app.

3. What do the phone icon colors mean?

   1. Green: User is available for a call.

   2. Gray: User is currently unavailable.

   3. Orange: User is on another call (busy).

4. What information is displayed for each user?

   Each tile includes:

   1. Profile photo or initials

   2. First and last name

   3. Email address

   4. Availability status via phone icon

5. Can I add new team members?

   Yes. You can add users via:

   1. Google Workspace Integration (automatic import)

   2. Manual user creation in the admin panel

6. How does Google Workspace Integration work?

   Enable the integration from the Settings (gear icon), and users from your connected Google Workspace will be automatically imported into the Team list.

7. Where do I find the “Add user” option?

   It’s located in the admin panel. The exact location may depend on your application's layout and settings.

8. What’s the benefit of using internal calls?

   It allows for quick, free communication within your organization—no need to dial full external numbers or use third-party apps.

9. Can I check if someone is busy before calling?

   Yes. The phone icon color tells you if a user is available, unavailable, or currently busy on a call.

10. Does the Team tab support large organizations?

    Yes. With Google Workspace Integration, teams with many users can be managed efficiently using centralized Google user data.

Glossary of Terms

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